Your team takes the maintenance call. The work order is already drafted.
We build a custom system in your own accounts. From a call, email or portal request, the work order, vendor email and tenant reply are drafted. A named person approves each one before anything goes out.
- Free audit and a written quote
- Built in accounts you own
- A person approves everything
- Work order: kitchen faucet leak→ your PM systemApprove
- Access notes: weekdays after five→ your PM systemApprove
- Email to vendor→ draft emailApprove
- Reply to the tenant→ draft emailEdit
Three jobs we build first.
Each one is drafted for you and approved by your team. The audit tells you which matters most at your firm.
Maintenance requests to work orders
Today
Requests arrive by phone, email and portal. Someone retypes each into a work order and writes to the vendor and tenant.
What we build
A draft work order with category, unit and access notes, with urgency flagged for a person, plus a vendor email and a tenant reply.
Confirms urgency, approves, dispatches yourself.
Monthly owner reports
Today
Writing each owner statement’s narrative means reading a month of work orders and ledger notes.
What we build
A drafted narrative for each owner, built only from that period’s work orders and ledger notes, with the source lines listed.
Checks the facts, edits, sends.
Leasing enquiries and showings
Today
Enquiries sit unanswered while the team is on site, and showing confirmations get typed one by one.
What we build
Drafted replies to leasing enquiries and showing confirmations, filled from your listing and calendar details.
Skims the draft, sends it.
A made-up call, start to finish.
Every name, number and company below is invented. Watch the facts get picked out, then approve the drafts yourself.
On the free audit we run one of your real calls through it, with your fields and your templates.
Book a free build auditWhat does the typing-up cost you now?
Move the sliders to match your team. Nothing leaves your browser unless you book.
Your own arithmetic: people × items a day × minutes × 5 days, over 48 working weeks. It is not a promise of what a build saves; the free audit measures one real day and tells you which part is worth automating.
Get these numbers checked on a free auditFrom a free call to a working system.
No subscription to learn, no new software for your property managers and coordinators. We build it once, for your firm, and hand you the keys.
- FREE
Free audit call
30 minutes. Walk us through one person’s day after their calls and emails. We map where the admin time goes.
Written scope and quote
A day or two later: the jobs worth automating first, what each draft will say, the test it must pass, and one fixed price.
Built in your accounts
We build in hosting and AI accounts you own, connected to your system and mailbox, on test records first.
Live after a written test
It goes live when it passes the acceptance test you agreed. Your team approves every draft from day one.
What the free audit gives you, even if you stop there
- A plain map of where your team’s admin hours go each week
- The one to three jobs worth automating first, and the ones that aren’t
- A written scope and a fixed quote, yours to keep
It drafts. Your people decide.
A person approves everything
Nothing is saved or sent until a named person on your team clicks approve. Every approval is logged.
Your accounts, your data
It runs in hosting and AI accounts you own. You can revoke our access at any time.
Checked against the source
Every fact in a draft is traced back to the call or email. Anything it can’t back up is flagged, never guessed.
Admin only
It never scores, ranks or decides anything about a person, a policy, a case or money.
- What it will never do
- It never screens applicants or scores tenants. Fair Housing decisions stay with people.
- It never approves or decides an application.
- It never dispatches a vendor or spends money on its own.
- It never handles an emergency. Those go to your phone line, as today.
Your IT person or counsel will want the detail: how it’s built, where data goes and what we never touch →
Straight answers.
Anything else, ask on the call. If a build isn’t worth it for your firm, we’ll tell you.
Does it work with AppFolio or Buildium?
We check your plan’s API access on the audit call. Where your system has no way in, drafts land in your inbox or as a task for someone to paste. We do not claim a partnership with any vendor.
What happens with an emergency?
Nothing changes. Emergencies still go to your phone line and your on-call person. Drafts only flag urgency for a person to confirm. They never dispatch anyone.
Does it touch tenant applications?
No. It does not screen, score or rank applicants, and it never approves or declines one. Leasing replies are drafts about showings and listings, reviewed by your team.
Where do the owner reports come from?
From that period’s work orders and ledger notes in your system. The draft lists its source lines so your manager can check each statement before it goes to the owner.
What does it cost?
Every build is quoted after the free audit, as one fixed price in writing, because the work depends on your systems and how many jobs you want covered. The audit costs nothing, and the written scope is yours whether or not you go ahead.
Where does our data go?
It stays in accounts you own: your hosting, your AI account, your system of record and your mailbox. We work inside them with access you can switch off at any time. Call text is redacted where it isn’t needed and deleted on a schedule you set.
What if it gets something wrong?
Each draft is checked against what was actually said or written, and anything it can’t back up is flagged rather than guessed. A named person approves every item before it’s saved or sent, so a wrong draft is corrected, not filed.
Book 30 minutes. Leave with a plan.
Pick a time on the right. Bring one of your property managers and coordinators’s typical days, and we’ll show you where the hours go.
- 30 minutes on Zoom or Google Meet
- An honest answer on whether a build is worth it for you
- A written scope and fixed quote afterwards, free
- No pitch deck, no follow-up sequence
Rather email? neo@afterclerk.com